The new school year has begun in the Empire State, and local school districts and bus companies have an additional five years to transition to all-electric fleets. But transportation leaders and policymakers say the clock is still ticking on major funding and infrastructure challenges that could make or break the ambitious mandate.
As part of the 2027 fiscal year budget passed in May, lawmakers extended the deadline for full compliance with New York’s electric school bus mandate from 2035 to 2040 and the requirement for all new school bus purchases to be zero-emission from 2027 to 2032. The move is widely viewed as a necessary reset for the nation’s largest school transportation system, but sources caution that time alone won’t solve the structural barriers districts face in electrifying their fleets.
“It’s great that both parts of the legislation were moved down five years, but the looming questions weren’t answered, and the school districts still have so many questions that the contractors really can’t answer,” said Corey Muirhead, executive vice president for New York City contractor Logan Bus. “They still don’t understand how the state funding is going to work and how they’re going to get reimbursed.”
A First Step, Not a Finish Line
For years, the state’s three primary school transportation associations—the New York Association for Pupil Transportation (NYAPT), New York School Bus Contractors Association (NYSBCA) and New York State Bus Distributors Association (NYSBDA)—have warned that the mandate, as originally written, was moving faster than the market, utilities and school budgets could reasonably support.
“Over the past five years, New York’s school transportation industry…has collaborated closely with Gov. [Kathy] Hochul’s administration and state lawmakers,” said lobbyist Andre Claridge, who represents NYAPT and the NYSBDA and formerly worked with the NYSBCA. “We have kept state leaders updated on our progress toward meeting the electric school bus mandate while highlighting the significant challenges faced by local school districts and industry partners.”
Claridge called the five-year extension “a welcome first step,” but stressed that the law’s language “leaves no room for innovation and requires revision.” He and other industry leaders are pushing for not only extended timelines, but increased state investment and regulatory flexibility that would allow other zero- and near-zero-emission technologies to count toward compliance.
“We opposed the mandate from the beginning and advocated for no mandate or a more realistic timeline. Finally, they heard us,” commented David Christopher, executive director of NYAPT. “We are now looking at how we will lobby going forward, because five years will go by quickly, and we need to provide realistic transition plans for the legislature to consider. Hopefully they will listen.”
Tim Flood, executive vice president for New York school bus contractor The Trans Group, said the compliance delay offers a little relief but noted the challenges “are still very real and numerous.”
“I think there will be changes to the mandate. I certainly hope there will be,” he continued, citing a belief that ongoing negotiations will add more delays between now and 2032. “But at this point and time, we have to move forward as it is exactly how it is.”
The new deadline could also be impacted by upcoming political election cycles, he added.
Meanwhile, the extension could provide breathing room to build out a more data-driven, district-by-district, company-by-company approach.
Where Electric Buses Prove Viable Is a Diverse Playing Field
“There is no category of district based on what we’ve seen where an electric school bus is inherently not viable,” said Alok Disa, senior advisor for the New York State Energy and Research Development Authority’s (NYSERDA) clean transportation team.
NYSERDA is tasked by the state legislature with awarding funds to districts for purchasing electric school buses and related infrastructure as well as developing electrification plans for fleets. Disa pointed to real-world operations in rural, suburban and urban communities based on the organization’s experience work with school districts across the state.
About 50,000 school buses of all fuel types operate across New York. The split between large school buses and Type A “vans” is about 60-40.
Disa explained that more than 350 electric school buses are currently registered in New York state, up from roughly 250 to 275 the previous year, and 54 school districts currently have at least one electric school bus deployed. The World Resource Institute’s Electric School Bus Initiative says the number is more like 561 ESBs deployed in New York, with over 1,200 in the pipeline or “committed” to a school district or bus company through state or federal funding.
Despite the figures, most electric school buses operate outside New York City, countering the perception that electrification is only advancing in dense urban markets, Disa noted.
Early data from NYSERDA’s work with school districts on the fleet electrification planning program suggests that approximately 80 percent of routes statewide fall within the range today’s electric school buses can handle, once reasonable safety margins and cold-weather performance are factored in. In general, Disa said NYSERDA estimates that roughly 70 to 80 miles per day is the typical working range for many morning and afternoon home-to-school routes, even in cold regions such as the Adirondacks, Western New York and the Finger Lakes.
“We recommend that districts begin their electric school bus transition with some of their a.m./p.m. routes…rather than starting with extracurricular or longer trips,” he said, adding that districts operating buses in severe winter conditions have largely been able to keep those vehicles in service with appropriate planning and protocols.
Challenging Case in Point
In addition to being the transportation director for Naples Central School District, located about an hour drive southeast of Rochester, Pat Elwell also owns personal electric vehicles. That led him to push the district to apply for the first round of EPA Clean School Bus Program funding in 2022, around the same time the state legislature passed the electric mandate.
Elwell is also a bus mechanic, so his attention was finely tuned to how the ESBs would operate once the first two were delivered in March 2024. The district also has an electric Chevrolet Equinox used for students served by the McKinney-Vento Homeless Assistance Act.
“Our first issue came right out of the gate when our Level 2 chargers were taking 17-plus hours to charge our buses,” he shared with STN. “Working with the charger company, and getting a crash course in charger programing, we were able to fix this problem to where they [now] charge up within six to eight hours.”
Otherwise, he said maintenance has been “negligible,” though brake inspection intervals had to be cut in half to six months or 6,000 miles.
“I received a frantic radio transmission one morning from the driver that she smelled a burning smell on the bus. When the bus made it to the transportation facility, I quickly found that the smell was from the right front brake,” recounted Elwell, who is also the president of NYAPT’s Wayne-Finger Lakes chapter. “Turns out that with one pedal drive the drivers do not use the brakes much, therefore the pads had seized in the caliper bracket.”
While he said the ESBs only need one daily charge to operate all in-district and the one out-of-district route in 40- and 50-degree spring temperatures, an obvious challenge has been heating the ESBs in winter. Elwell said he learned the 10kWh heat pumps originally installed were too small for the cabin heating system. Even then, issues have remained.
“Working with the engineers at IC Bus they came to the conclusion that a 20-kWh pump should fix this problem,” he explained. “We did swap them out, and the difference in heat and battery consumption was significantly better. Fast forward to winter 2026, with sustained temps in the single digits and below zero, and the buses could not produce heat to be able to operate the buses safely and comfortably. Therefore, we moved the runs to diesel buses.”
He added that a repeated test of winter-time range in January and February 2025 documented the need for mid-day charging to complete back-to-back runs within the district service area, “which still holds true to this day,” he said.
The longest Naples routes are 80 miles round trip per day, Elwell continued, with the average morning and afternoon routes being 29 miles. In addition to the two EVs, the fleet currently consists of 13 diesel Type C school buses, six gasoline Type A vans, three SUVs, and a sedan.
“We currently use diesel/gasoline buses for out-of-district routes and field/athletic trips as the ESBs do not have the range,” he added.
So far, he said he has calculated a cost of around $0.57 per mile/kWh for his ESBs and $0.65 per mile for diesel. He added that he has been working with NYSERDA to develop a better formula.
Meanwhile, there’s the issue of support. It was only a couple of years ago Lion Electric filed for bankruptcy protection and was then acquired by Montreal investors, with the caveat that the electric school bus line would only be sold and serviced in Quebec. Other players in the segment have also fallen by the wayside, which creates concern for long-term customer support and warranty coverage.
“Some of those chassis, those companies aren’t even in business anymore, and I think that’s going to be one of the challenges,” commented Trans Group’s Flood. “Maybe not as much in the vehicles but in charging stations, in charging software. There are a lot of options, but how many are going to be there three, four or five years from now?”
Big Apple Success
Electric school buses make a strong business case for NYC School Bus Umbrella Services, or NYCSBUS.
“We don’t find a problem with electric buses because we are lucky enough to be in a location with sufficient power and have routes that are relatively short … [W]e’ve never had a bus where the batteries have been drained fully,” commented CEO Matt Berlin. “We are not worried about someone being stranded in the middle of rural New York. In the worst case, they’re in the middle of Queens.”
Berlin added that if NYCSBUS was running 100 ESBs, it might be a different story.
New York City formed the non-profit NYCSBUS in 2021 after acquiring the assets of school bus contractor Reliant Transportation. NYCSBUS operates a fleet of over 900 school buses with 888 routes. Twenty-nine of the school buses are electric. All so far are Type A’s consisting of 22 Micro Birds, six Type A Collins Bus (five with Lightning eMotors electric drives and one with a Motiv), and a RIDE Achiever.
As of the new school year, Berlin said the average daily route any school bus travels a day is 65 miles, which is normally within range of an ESB. A quarter of the 888 daily routes are 30 miles or shorter.
“We are not putting our EVs on every single route. We’re lucky that the city is compact,” he explained, adding that ESBs aren’t currently used on longer routes from Queens to New Jersey. “We’re lucky that regenerative braking benefits urban driving more than rural.”
He said the 29 Type A ESBs cost $0.13 per mile to operate, compared to $0.45 per mile for gasoline ($4.10 per gallon and 9 mpg) and $1 per mile for diesel ($6 per gallon and 6 mpg).
Like elsewhere in the state, Berlin said winter temperatures impact the range. He added that a proprietary route planning tool calculates which routes are best served by an ESB or an internal-combustion bus. The set goal is to return the former to the depot with a 20-percent charge remaining each day.
He also is looking at the viability of adding repowered school buses with electric batteries.
“We think the promise of repowering is terrific, if it worked right, and we haven’t seen it work. But if it did, it would cut the [purchase] price by a third,” he added. “Not to mention create jobs in New York City and train another generation of mechanics in how to work with these vehicles.”
Billions Still Needed for Buses and Charging
While route viability is trending positive, at least in some areas, dollars remain a major sticking point.
“It’s a massive capital outlay to reach this goal for many folks,” observed Flood at Trans Group. “For us as contractors, for school districts, whether they’re operating their own [fleet] or contracting or a combination of both, allocating or acquiring the capital to do those things … it’s just a challenge.”
Logan Bus’s Muirhead noted that new purchase costs of ESBs, could range from 30-percent to as high as 70-percent more than an internal combustion engine bus, putting school districts between a rock and a hard place.
“A school transportation’s budget was $2 million, and now it goes to $5 million?” he asked. “The way that I understand state reimbursement is that the district has to fund that $5 million, and then at the end of the year they get reimbursed by the state. This [is] the biggest elephant in the room that’s not addressed.”
Lobbyist Claridge said the industry has consistently told state leaders that fully funding the transition, “covering the billions required for new buses, charging infrastructure and power grid capacity,” he shared, is essential if New York is to convert what is “arguably the largest land-based mass transit system in the nation.”
Without that, he warned, the mandate risks outpacing realistic district budgets.
Another issue is the additional parking space needed for ESBs based on charging needs. Berlin said the NYCSBUS yard would need to be 25-percent larger to park ESBs with traditional bollards and in-ground chargers.
“That is certainly an issue for us. It is an additional cost of these vehicles,” he said. “It requires more parking, which is more space, and you know in New York City that’s expensive.”
He added NYCBUS has considered overhead chargers, portable charger carts and even induction or wireless charging.
So far, NYSERDA administers $500 million from the state Bond Act through the New York School Bus Incentive Program, with another $100 million added in the state budget, for a total of $600 million earmarked specifically for electric school buses and associated infrastructure.
Disa said that when NYSERDA incentives are combined with State Education Department aid formulas, “for a lot of districts…inclusive of the charging costs, it can be the equivalent, or even it can be cheaper to acquire an electric school bus than a diesel or combustion bus right now,” with no additional local tax impact.
Still, those funds represent the early days of a far longer and more expensive transition. With roughly 50,000 school buses operating statewide, and only a fraction on the road being electric or in the pipeline, tens of thousands of vehicles will still need to be replaced by 2040. Claridge argued that even with the extension, “meeting these goals will ultimately require additional time, state investment and flexibility.”
The U.S. Environmental Protection Agency is expected to announce the return of the Clean School Bus Program by next month. Nearly $2.5 billion must still be awarded nationwide. How much will go to New York school districts and bus companies remains to be seen.
Utilities and Infrastructure: ‘Early and Often’ Engagement
Beyond fleet costs, infrastructure and utility partnerships may pose the steepest near-term challenges for school districts and contractors.
“One of the critical elements that distinguish an electric school bus deployment compared to a traditional combustion bus is you do have to have a couple new stakeholders in the room, and one of those is your electric utility,” Disa said. “We recommend until we’re blue in the face that you’ve got to start talking to your electric utility early and often.”
Through NYSERDA-funded fleet electrification plans, school districts like Naples CSD are working with engineering firms to assess route energy needs, depot capacity, interconnection timelines and likely utility bill impacts. Disa said many districts currently have enough available capacity to support at least a few buses while longer-term upgrades are planned and financed, but those efforts take time and coordination.
Infrastructure upgrades are Naples CSD’s “biggest hurdle,” Elwell added. He said the district currently has adequate electricity for adding one more ESB to the fleet before utility provider NYSEG will need to upgrade the transmission line.
Claridge noted that utilities and the broader grid are central to whether the mandate can be implemented on the ground. “Fully transitioning [to electric buses] is impossible without adequate power grid capacity, charging infrastructure and funding,” he said.
Disa again pointed to NYSERDA’s fleet electrification plans led by consultants to help.
“These plans receive input from utilities, which can help determine infrastructure needs and next steps,” he explained.
For example, First Student announced Tuesday it is partnering with Con Edison and NYSERDA to demonstrate First Charge, the school bus contractor’s above-ground charging infrastructure. The organizations claim that installation could reduce infrastructure costs by 20 percent through less construction.
“Eliminating the need to bury the service line to these chargers lowers the upfront costs for First Student and is a strategy that other fleet owners can replicate to save money and complete projects more quickly,” Vicki Kuo, Con Ed’s senior VP of customer energy solutions, said in a statement.
First Student is adding 40 ESBs in New York and is considering expanded solar and creating a smart energy hub.
“Deploying electric school buses at scale requires more than vehicles. It requires the right infrastructure, technology and utility partnership,” said Kevin Matthews, head of electrification at First Student. “Working with Con Edison, we’ve demonstrated a more efficient approach that can help overcome some of the cost and construction challenges that have traditionally made fleet electrification difficult in dense urban environments.”
Con Ed and NYSERDA are funding the project, which includes six bus vouchers through the New York School Bus Incentive Program and four retrofit buses.
Third-Party Testing and Policy Uncertainty
Another unresolved issue is a state law passed in last year’s budget requiring independent third-party testing of electric school bus range on specific routes and under varying conditions—a provision Claridge and other stakeholders describe as “overly complex” and disconnected from market realities.
Claridge said NYSERDA “continues to grapple with the implementation of this overly complex legislation,” and that the working group tasked with developing a regulatory framework “appears to have stalled” due to the law’s lack of clarity and practicality. He characterized the agency as “attempting to fit a square peg into a round hole.”
Disa said NYSERDA is using empirical fleet data and route planning results to answer the core questions lawmakers raised, such as how climate and terrain affect electric range. He noted NYSERDA convened a working group of industry stakeholders last September to help identify information that could benefit school bus operators and support industry stakeholders in finding their own paths to compliance.
‘Not a Time to Sit Back and Wait’
Everyone agrees that, despite the five-year extension, school districts cannot afford to wait.
Claridge emphasized that while the electric school bus mandate “has clear value,” the current policy framework “requires revision” to create space for innovation and realistic funding mechanisms.
Disa framed the extension as an opportunity for districts to move from planning to pilots and then to scale deployments, not as a pause button.
“Even though there is some extra time … it’s not a time to sit back and wait for years to elapse,” he said.
Districts that haven’t started a fleet plan should begin now, he added, while those with plans in hand should work with NYSERDA to get their first buses on the road and then scale up.
NYAPT’s Christopher said two important challenges remain.
“School districts vote on their budgets here, so regardless of the state mandates, if local district residents say no, buses are not purchased. This remains unresolved to date, putting a district in an untenable situation,” he explained. “Secondly, we have multiple utility companies operating in the state, and they all do business differently. It’s difficult for a school district or NYERSDA, for that matter, to sort through all the different rules and processes each utility follows in order to build out infrastructure.
“There needs to be more coordination and more attention to districts that need infrastructure built out if the mandate holds in five years,” he continued. “Districts need certainty from utilities regarding costs and timelines to secure voter approval and funding. It’s complicated to say the least.”
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