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Exibitor Prospectus

Executive Summary

The 2020 Transporting Students with Disabilities & Special Needs National Conference — known as the TSD Conference — will take place in conjunction with the STN EXPO Indy from Thursday, October 8, 2020, to Tuesday, October 13, 2020, at the Indiana Convention Center in Indianapolis, Indiana. The conference focuses on distinct areas of special needs student transportation. It covers myriad transportation issues related to students with disabilities and special needs, Head Start and preschoolers, and covers management-related topics. The goal is offer workable solutions and practical answers to pressing questions about transporting students with special needs — from preschool to adult transition services.

Attendees Include:

  • Transportation Directors & Supervisors
  • Purchasing Agents
  • State Agency Representatives
  • Safety Trainers
  • Special Education Professionals
  • Child Passenger Safety Technicians
  • Private School Bus Contactors
  • Head Start Professionals
  • Childcare Professionals
  • Presidents/Executives/CEOs

2019 TSD Conference App Snapshot

  • Total App Users: 571
  • Dashboard Visits: 59.1K
  • Total Minutes of Use: 46.9K
  • Total Banner Ad Impressions: 86.1K
  • Total Banner Ad Clicks: 443
  • Organization Engagement: 1.46K
  • Total Number of Organization Views: 840
  • Total Number of Organizations Bookmarked: 203
  • Total Number of Map Views: 432
  • Total Impression of the TSD Conference Mobile App out of 510 Downloads: 59.1K

Top Ten Attending States in 2019

(Across 40 States, Canada, American Samoa, Palau & Saudi Arabia)

  1. Texas
  2. Colorado
  3. Montana
  4. California
  5. Virginia
  6. Illinois
  7. Idaho
  8. Michigan
  9. Nevada
  10.  Maryland

Total Attendees: 500
Total Exhibiting Companies: 65
Vendor Staff & Dealers: 200

General Exhibit Information

Trade Show Schedule 

(subject to change)

Saturday, October 10
Bus move-in: 2 P.M. to 6:00 P.M.

Sunday, October 11
Exhibitor set up: 8:00 A.M. to 5:00 P.M.

STN EXPO Indy + TSD Conference Victory Lane Reception:
6:00 P.M. to 8:00 P.M.

Monday, October 12
Trade show hours: 8:30 A.M. to 12 P.M.

Exhibit breakdown at close of show

Exhibitor Space Booth Rates

10×10 – $1,975

10×20 – $3,675

20×20 – $6,675

20×30 – $7,975

20×40 – $9,375

35×40 – $12,975

Please visit for space availability.
Grand Ballroom ceiling height is 26’. 

New Exhibitor Lead Capture Add-on Available

$250 per Device 

The Event

The TSD Conference will feature more than three-dozen educational sessions and workshops under multiple tracks. It also offers hands-on training, a trade show and Roadeo. This competition features more than two-dozen teams that compete in a skills competition to crown the nation’s top school bus driver and attendant. 

The TSD Conference each year welcomes hundreds of professionals nationwide who take advantage of specialized, in-depth curriculum on the policy, practice and operations of transporting students with disabilities and preschoolers.

Booth Rental Details

Booth rentals include aluminum piping; 8-foot-high drape; 3-foot-high draped side rails; one (1) 11×17-inch identification sign; one (1) 6-foot draped table; two (2) chairs; and wastebasket. Carpet and electrical is not provided as part of the basic contract. Carpet is NOT required, but exhibitors can purchase carpet for their booth from the show decorator, GES Exhibition Services. Exhibitors requiring electrical services can also contact GES to order electrical services. Exhibit spaces next to an entrance have special setup restrictions.

Decorating Company

GES is the official decorating company for the TSD Conference and Trade Show. GES will be responsible for event freight and will control the handling of all demo vehicles and loading docks on-site. Should exhibitors choose not to ship with GES, STN, the producer of the TSD Conference and Trade Show, will not be responsible for materials and delivery to their booths. Each exhibitor’s event contact will receive a customized exhibitor service kit from GES approximately 90 days from the event.

Exhibit Services

Exhibitors will be responsible for contracting any exhibit services needed, such as electrical, sign hanging, booth carpet, high-speed Internet and booth cleaning. Forms for all services will be included in the exhibitor service kit distributed after registration or at Please be aware of the deadlines associated with these orders.

Demo Vehicles

Exhibitors bringing a demo vehicle for their booths must have their vehicles conform to local fire marshal restrictions and must be scheduled with GES to get a specific time for placement. SPACE IS LIMITED. There is no additional charge for a vehicle(s) in an exhibitor’s booth. 

Booth Contact

To ensure your company receives all important information, STN requires you to designate one booth contact person. That person will receive all event information and will be responsible for disseminating it to the correct people within your company.

Trade Show + Breakfast

The TSD Conference trade show attracts more than 500 attendees in search of products, solutions and services targeting special needs, disabilities and preschoolers. It will feature more than 65 manufacturers and suppliers offering new and existing products, solutions and services that help transporters perform their jobs better and more efficiently. 

Exhibiting companies connect with professionals who prepare specifications for special needs products and services; make final decisions on purchases; and are responsible for recommending purchases.

Victory Lane Trade Show Reception

This special networking event takes place on the trade show floor and enables exhibitors to highlight products and services. Exhibitors can connect with attendees in a more relaxed atmosphere, complete with food and drink stations spread out on the trade show floor.

Trade show reception Sponsorships

Sponsorships include logo on:

  • TSD Conference website
  • Event signage
  • Party flyer/invitations
  • Email promotions for event
  • Menu at food/drink station
  • Customized cocktail napkins [additional cost]

Food Sponsorship Opportunities

Hot Passed Hor d’oeuvres: $4,500

Signature Display Station: $4,500

Dessert & Coffee: $4,500

Drink Sponsorship Opportunities

Call Brand Selections: $5,500

Wine Selections: $4,000

Beer Selections: $4,000




Attendee Notepad: $4,500 

Every conference attendee will use this easy-to-carry notepad to follow along and take notes throughout each conference workshop. Your logo will be placed on the back or cover.

Room Key Card: $4,500

Every conference attendee staying at the Embassy Suites will receive a custom hotel key card.

Conference Attendee Bag: $2,000 

Every conference attendee will receive a custom TSD bag with sponsor logo. Your marketing materials will be placed in each conference attendee bag. 

Branded Hotel Door Hangers: $4,000

Every conference attendee staying at the Embassy Suites will receive a door hanger with the sponsor’s custom ad. Quantity based on room attendance at conference, hotel. Estimated 500 units.

Branded Floor Clings: $5,000

Your branding and marketing message will be placed on five (5) floor clings that will be displayed in high-traffic areas throughout the conference and trade show.

Mobile App: $5,000

Expose your branding to all attendees via the official conference mobile app that is free and available to all attendees to download. With the mobile app’s various notable features, the branding opportunities are endless.  

Badge & Lanyard: $5,500

Every conference attendee will receive a badge and lanyard with sponsor’s custom ad.

Elevator Graphic Wraps: $7,500

Your branding will catch the eyes of conference attendees within the the host hotel. 

Trade Show Floor Map & Booth Locator: $1,000

One available for the exhibit hall that will feature the sponsor’s logo. The locator will be prominently displayed in the exhibit hall.

Non Exclusive

Materials Rooms Drop: $2,000 + Delivery Fee

Your marketing materials will be placed under each conference attendee’s door at the Embassy Suites.

Attendee Packet Flyer: $2,000

Your marketing flyer will be placed in each attendee registration envelope.

Attendee Refreshments: $1,500

The price is based completely on food and beverage consumption. Sponsor will receive signage recognition, as well as a meet and greet opportunity.

Conference Program

Half Page: $450

Full Page: $550

Cover Positions: $1,250

Quantity: 1000 units


For a booth and sponsorship questions contact:

Tony Corpin or call 310-802-7803