EPA Provides Update on Clean School Bus Program

July 22, 2025

A Montana electric school bus gets its charge. Photo courtesy of VEIC.

After what felt like the end of the road for the Clean School Bus Program, the U.S. Environmental Protection Agency provided an update overview, including the anticipation of additional information regarding the 2024 rebate program.

In an email Monday, the EPA reminded awardees of next steps for the rebate and grant programs, provided program oversight and compliance, and shared resources and news.

For the 2022 CSB Rebate, EPA said it completed review of most school bus projects and Close Out Forms, or COF, submitted by rebate recipients. EPA also said it is actively working with selectees to ensure accuracy and completeness. For those who have not completed their COF, the EPA is working with those selectees to ensure it is submitted in an expedited fashion.

Additionally, EPA said it is performing site visits with all 2022 CSB rebate recipients.

Meanwhile, about 50 percent of the awarded funding under the 2023 CSB rebate program has been disbursed. The EPA is encouraging all selectees to submit their payment request forms (PRF) for those projects. If the PRF has not been submitted, selectees must either submit the form as soon as possible or request an extension via the online portal.

Upon completing the PRF, rebate selectees will receive an official funds disbursement email from the EPA, with the money typically available within seven to 10 days. Once selectees receive the funds they must “email the EPA’s Office of the Chief Financial Officer (EPA-CSB-FinancialReporting@epa.gov) within 10-business days of spending their funds on eligible expenses or passing the rebate funds to a third-party to complete the purchase for eligible expenses,” the EPA stated.

When school buses are deployed and replaced, and infrastructure is installed, the EPA stated that selectees will need to submit their 2023 COF.

EPA also reminded Clean School Bus Program grant recipients of the July 30 deadline for filing semi-annual reports, which cover January through June 2025. The EPA asked that all selectees submit their progress reports to the EPA project officer.

Additional information regarding the 2024 rebate program is forthcoming, EPA said.

The EPA is also hosting various webinars through its Office of Grants and Departments that could be of interest to grant awardees as well as webinars through the Automated Standard Application for Payments.